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Administrative Assistant - ITech Consult - HELP

Administrative Assistant - MS Office and Google apps, SAP Environment, English, German

Role:
For our client in the Pharma industry based in Basel we are looking for a Administrative Assistant. We are currently looking for a talented, passionate, organised and detail-oriented Administrative Assistant to join our admin team and to support scientists and staff within clients with their day to day operational and administrative tasks. To be successful in this role, you'll need to enjoy helping others, be able to spot issues and roadblocks in advance and to work collaboratively to resolve them.

Areas of responsibility:
Specific responsibilities may include but not limited to:

Meetings
* Organize internal meetings for team members, including teleconferences and video conferences and google hangout meetings, as well as offsite and advisory board meetings
* Organize travel arrangements
* Organize seminars with internal and external attendees

Document Management
* Support team members with general agreements
* Keeping files and databases up to date (contact lists, RADA distribution lists, etc.)
* Interface with IT department for all system/database related requests

Personal
* Coordinate and organize interview candidates together with HR Recruiting
* Assist with the onboarding of newcomers within the group/department

Finance
* Handle all administrative aspects of the spend management system ARIBA (raise and update Purchase Requisitions for departmental supplies and invoices)

Other Administrative
* Work with other administrative staff to ensure consistency of approach and exchange of best practices.
* Provide back-up support in the absence of other administrators
* Adopt a proactive approach to working within a team of administrative professionals, seeking opportunity to support, to fill gaps and to generally contribute to enhance overall team performance and success

Professional and technical requirements:
* Commercial diploma or higher education with at least 3 years work experience in a multicultural environment
* Previous exposure as Project Coordinator or Management Assistant
* Very Good knowledge in MS Office and Google apps (including Mail, Calendar and Google Drive), SAP Environment (Ariba, Concur etc.), Video Conference tools (ie Zoom, Hangouts, Webex)
* Fluent spoken and written English, German is a plus
* Strong organizational skills and ability to work independently as well as a high Degree of accuracy and attention to detail
* The ability to prioritize and coordinate complex workloads to meet deadlines
* Discretion, flexibility and proactivity. Enjoy operating individually and as a member of a team of administrative professionals. Discreet, flexible, proactive and a good team player
* A can-do, positive mindset with creative ways to resolve topic

Nice to Haves:
Previous Pharma Experience is important and a huge plus

Reference no: 919852 AD
Role: Administrative Assistant
Industry: Pharmaceutical industry
Workload: 100%
Location: Basel, Switzerland
Start date: January 2021
Duration: 12 months contract, with possible extension

About us:
ITech Consult is a certified ISO 9001:2015 Swiss company with offices also located in Germany and Ireland. ITech Consult is specialised in delivering IT candidates for contract work. We were founded in 1997 by IT professionals; hence we well understand what it means to be professionally supported in your search for a new project and being employed.